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#Mail merge from excel to word 2010 labels code#
#Mail merge from excel to word 2010 labels download#

This assumes the value being merged from Excel is called "MyValue".

#Mail merge from excel to word 2010 labels code#

The field code (all the field codes in the document) should expand so that you can see it all, and it will look similar to this: So your first task is to locate, in your merge document, the field that is responsible for actually merging the value from Excel. In order to implement this approach, you'll need to remember that mail merges are made possible through the use of fields-that is how you indicate in a merge document what should be merged and where it should appear. This approach will typically give the best results. This brings us back to the second possible solution, which is to change how the value is formatted in Word. For instance, if an unformatted value in Excel is 987.6, that is what gets passed to Word-a value without the second digit to the right of the decimal point. This, however, could lead to a problem of a different nature in your mail merge-not enough digits. If you go the former route, you'll need to go into your Excel worksheet and modify the actual underlying, formatted number so it contains values no more precise than two decimal places. You can either change what is being merged from Excel or you can change how the value is formatted in Word. To get around this issue there are two possible solutions. Thus, you get the result that Marylea is experiencing. It pulls, instead, the underlying, more precise (unformatted) number. However, when you use mail merge in Word and pull information from the worksheet, it doesn't pull the number that you see in the cell (the formatted number). That doesn't mean that is the number in the actual cell chances are good that it is a much more precise number, such as 1234.5563289 or 1234.562567. Let's say that you see a number such as 1234.56. What you see in an Excel worksheet is, typically, a formatted number. This happens because of how Excel works with numbers. She wonders how she can have the rounded value merged into her Word documents rather than the underlying data that has many more decimal places. In Excel, she can format a cell to round to the nearest two decimal places. Get printing! If you are unsure about the process, or if you’re worried you might have made an error, try test printing the first page or two, just to double check that everything will print as you want it to.Marylea uses mail merge to place information from an Excel worksheet into the merged documents. For example, if you are creating address labels, you can select “Address Block”, and then match up the fields that need to be on the label with the column in your spreadsheet that has this information.ĭouble check that everything is as it should be! This is where you set out what information should be taken from your spreadsheet and how it should be laid out. Select “Use an existing list”, then browse to find where your spreadsheet is saved. This is where you link in your Excel spreadsheet.

#Mail merge from excel to word 2010 labels download#

For this you can either use a template that you have created yourself OR you can download (and save) one of our templates which are available on our website.

If you don’t have a compatible code, then you need to “Start from existing document”.

A4/A5), then select the relevant code from the list of product numbers. Select the correct option under “Label vendors” (e.g.

If you have a compatible template code select “Change document layout”, then click “Label options”.

The Wizard will then guide you through the necessary steps, which are as follows: For earlier versions of Word, click on the “Tools” menu, select “Letters and Mailings” and then click on “Mail Merge”.) (For Word 2007 and after, click on the “Mailings” tab at the top of the page, click on “Start Mail Merge”, then select “Step by Step Mail Merge Wizard” from the list.

Start the Step by Step Mail Merge Wizard.

This does tend to be slightly easier if you are using labels with a compatible template code, as these are built in to the Mail Merge function, but you can also use your own bespoke template to complete the mail merge. The template for the labels will be created in Word, but the data used to populate the labels will be drawn directly from the Excel spreadsheet. The easiest way to accomplish this is to create the labels using Microsoft Word’s “Mail Merge” function. Most people who are printing labels from Excel are trying to create address or product labels, with each row in the spreadsheet needing to be transferred onto one label. We’ve had a few enquiries asking for the simplest way to set up labels using text from an Excel spreadsheet. Or copy the link! Templates: from Excel to Word in a Mail Merge